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    Timeless EventsA breath of fresh air
    Timeless Events - A Breath of Fresh Air

    Creating Unforgettable Celebrations with Intentional Details & Timeless Elegance.

    From intimate gatherings to grand celebrations, we bring every detail together with care, so you can be fully present for the moments that matter most.

    Tailored Experiences

    Wedding Coordinating Services

    Choose the level of support that fits your plans, from full-service guidance to focused help with selected details or professional coordination before and on the wedding day.

    Package 01

    The Full-Service Wedding Experience

    Complete planning from “Yes” to “I Do”.

    Planning fee

    12%of the total wedding budget

    Our highest-touch package provides professional planning from the first vision conversation through the wedding week and celebration itself. We manage the details from “Yes” to “I Do”.

    Best for

    Couples who want a professional to manage the wedding from beginning to end.

    See percentage calculations and all inclusions

    Percentage calculations

    Calculated at 12% of the total wedding budget.

    Percentage calculations based on the total wedding budget
    Wedding budget12% fee calculation
    $30,000 wedding$3,600
    $50,000 wedding$6,000
    $75,000 wedding$9,000

    Included planning services

    • Initial consultation and wedding vision development
    • Overall wedding budget creation and management
    • Vendor recommendations and sourcing
    • Vendor communication and coordination
    • Venue selection assistance
    • Venue logistics
    • Caterer and bar coordination
    • Photographer/videographer coordination
    • Florist and décor coordination
    • Entertainment/DJ coordination
    • Invitation and stationery guidance
    • Wedding-day timeline creation
    • Ceremony and reception planning
    • Floor plans and seating arrangements
    • Décor and design direction
    • Guest experience planning
    • Rehearsal coordination
    • Wedding-party communication
    • Final vendor confirmations
    • Wedding-week management
    • Full wedding-day coordination
    • Troubleshooting and behind-the-scenes management
    Package 02

    The Custom Planning Collection

    Choose exactly what you need help with.

    Fixed starting prices

    $250/vendor

    Vendor Sourcing & Booking

    Each selected service has its own starting price.

    Choose individual planning services at fixed starting prices and combine the ones that fit your plans. Get focused support for the details you want a professional to take on.

    Best for

    Couples who have some wedding plans in place and want focused help with selected services.

    Explore all 15 services and an example package

    Planning services

    Suggested starting prices

    Custom planning services and suggested starting prices
    Planning serviceStarting price
    Venue Selection & Booking Assistance$250
    Wedding Budget & Financial Planning$250
    Vendor Sourcing & Booking$250/vendor
    Catering & Bar Planning$250
    Floral & Décor Planning$250
    Wedding Design & Styling$1,000
    Ceremony Planning$250
    Reception Planning$500
    Guest Experience Planning$250
    Invitations & Stationery Planning$250
    Seating Chart & Floor Plan$250
    Wedding Timeline Creation$250
    Rehearsal Coordination$250
    Wedding-Day Timeline + Vendor Coordination$500
    Wedding Weekend Coordination$250+

    Example package

    A sample combination of services

    • Venue assistance$250
    • Vendor sourcing4 vendors × $250 = $1,000
    • Décor planning$250
    • Ceremony planning$250
    • Reception planning$500
    • Timeline$250
    • Total$2,500

    Example request

    “We have our venue and photographer, but we need someone to handle the rest.”
    Package 03

    The Wedding Day Management Package

    You planned it. We make sure it happens.

    Hourly Rates

    Wedding day management hourly rates by coverage
    CoveragePrice
    Up to 6 hours$600
    Up to 8 hours$900
    Up to 10 hours$1,200
    Up to 12 hours$1,500
    Additional hours$100/hr

    For couples who have planned most details and want a professional to take over before and during the wedding, from final confirmations to keeping the day on schedule.

    Best for

    Couples who have planned the wedding themselves but don’t want to spend their wedding day answering questions, coordinating vendors, or watching the clock.

    See everything covered before and on the wedding day

    Before the wedding

    • Final planning consultation
    • Review of contracts and vendor information
    • Final wedding timeline
    • Vendor contact list
    • Final vendor confirmations
    • Ceremony/reception logistics review
    • Floor plan review
    • Wedding-party instructions
    • Final details meeting

    Wedding day

    • Coordinator arrival before guests
    • Vendor check-in
    • Setup supervision
    • Ceremony coordination
    • Wedding-party cueing
    • Timeline management
    • Guest-flow management
    • Reception coordination
    • Vendor communication
    • Décor/detail placement
    • Troubleshooting
    • Cake/dessert coordination
    • Grand entrance coordination
    • First dance/speeches/toasts coordination
    • Cake cutting
    • End-of-night coordination
    Timeless Events coordinator smiling while seated on a park bench outdoors

    Coordinator

    Meet the Coordinator

    Hi, I'm Sara, your coordinator and creative mind behind Timeless Events! I have a passion for bringing people together and turning special moments into beautiful, memorable experiences.

    From weddings and birthdays to showers, graduations, and celebrations of all kinds, I love taking the stress out of planning so my clients can enjoy every moment.

    My goal is to make every event feel personal, thoughtfully planned, and uniquely yours. At Timeless Events, your vision becomes the inspiration behind every detail.

    The Journey

    Four Steps to an Effortless Celebration

    From your first inquiry to the last dance, our structured workflow eliminates guesswork and fills the planning process with joy.

    01
    Listening to Your Vision

    Consultation

    We begin with a personalized consultation to explore your vision, guest profile, aesthetic preferences, and budget parameters. We make sure our working styles align harmoniously.

    Aesthetic style questionnaire
    Budget guidance & feasibility audit
    Initial scope recommendation
    02
    The Creative Blueprint

    Design & Planning

    We translate your story into an evocative design concept, bringing your vision to life through curated color palettes, thoughtful décor selections, and custom floor plans.

    Cohesive moodboard & lighting scheme
    Custom tablescape mockups
    Stationery & signage conceptualization
    03
    Flawless Preparation

    Preparation

    We curate, negotiate, and coordinate with top-tier vendors. Minute-by-minute production schedules are constructed so every team member moves in perfect synchrony.

    Contract review & schedule orchestration
    Tasting & mock-up walkthroughs
    Comprehensive run of show creation
    04
    Seamless Execution & Savoring

    Event Day

    On event day, our team oversees load-in, decor installation, cue management, and guest hospitality from dawn until late night. You simply show up and celebrate.

    On-site management team & styling leads
    Discreet cue & transition management
    Post-event breakdown & wrap-up
    Common Inquiries

    Frequently Asked Questions

    Everything you need to know about partnering with Timeless Events for your next milestone.

    Let's Connect

    Begin Your Timeless Celebration

    Tell us about your upcoming occasion. We will review your vision and respond within 24 business hours to schedule your complimentary discovery call.

    Prompt Response

    Every inquiry receives a personalized response within 24 business hours.

    Studio Line

    315-418-5979

    Service Areas

    Upstate NY, Central NY, Capital Region.

    Check Date Availability

    Please provide your details below to schedule your consultation.

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